Connected practice workflows
Optician stock control software
Manage products, barcodes, labels and stock movements for optical practices with a shop, with a structured frame catalogue, scanning, bulk upload and branch transfers.
The workflow at a glance
- 01Add products or bulk upload a CSV
- 02Generate barcodes and print labels
- 03Scan to find stock, sell and dispense
- 04Transfer stock between branches
01
Make product availability easier to follow
ZenOptix connects product records, barcodes, stock movements and low-stock visibility in one optical practice workflow. The purpose is to help staff understand what the practice holds and what needs attention, with stock kept alongside dispensing and sales rather than managed as an isolated spreadsheet.
02
Design and print your own barcode labels
Set up one label design for the whole practice, once, under Settings > Barcode Labels. Every product label the practice prints then uses it, so labels look the same whoever prints them.
Pick the labels already in your printer from the common sizes, or enter the size printed on the box. Build the text above the barcode from product details, check it on a real product, and print a single test label before you print a batch.
- Common sizes ready to pick: Brother DK-11209 (62 × 29 mm), Dymo 11354 (57 × 32 mm), Dymo 11352 (54 × 25 mm), 50 × 25 mm thermal price labels, 40 × 30 mm small thermal labels and 100 × 50 mm shelf or box labels
- Or any size from 20 to 110 mm wide by 10 to 80 mm high, with adjustable margins
- Up to two lines of text built from product details such as product name, colour and size, and price, in any order
- Font size, bold, a separator between details, and centre or left alignment
- Long text is shortened neatly with … while the price, frame size and codes are kept whole
- A live preview on a real product, at actual size or with the printer margins shown
- A scan check confirms the thinnest bar and barcode height are a comfortable size to scan before you print
- Print a one-label test PDF to check the design on your own printer
03
Barcodes and scanning
Every product can carry a barcode, and staff can scan it wherever they need to find that product.
Barcodes generated for you
Generate a barcode for any product that does not already have one, with no manual typing.
Scanner gun or camera
Scan with a USB scanner gun or the camera on a phone or tablet.
Find stock quickly
Scan a product to find it in stock.
At the till and in dispensing
Scan at the till, and when adding frames and lenses to a dispensing order.
04
A structured catalogue, loaded in bulk
Products sit in a structured catalogue, and a whole range can be added at once from a CSV file rather than product by product.
Brands and a structured catalogue
Make, collection, model, and colour and size variants.
Bulk upload from CSV
Upload products from a CSV file, with duplicate checks.
Stock transfers between branches
Move stock from one branch to another inside ZenOptix.
Purchasing and suppliers
Raise purchase orders and book stock in against them, which updates stock levels.
05
Connect inventory decisions to daily work
Stock matters at several points in a patient visit: choosing a frame, preparing an order and completing a sale. A connected stock and till workflow gives these tasks a shared product context. Reporting provides another view of stock and product activity for managers reviewing purchasing and retail performance.
06
Evaluate your catalogue and branch needs
Use your demo to discuss the products you hold, existing barcode conventions, opening balances and the way staff record movements. For more than one location, walk through how you need to distinguish branch stock. Confirm import, stocktake and transfer requirements as part of your implementation discussion, using examples from your own catalogue.
Common questions
Yes. A practice sets up one label design under Settings > Barcode Labels, chooses its label size and builds up to two lines of text from product details above the barcode. A live preview shows the design on a real product, ZenOptix confirms the barcode will scan comfortably, and a one-label test PDF checks the design on your printer.
Common sizes are ready to pick: Brother DK-11209 (62 × 29 mm), Dymo 11354 (57 × 32 mm), Dymo 11352 (54 × 25 mm), 50 × 25 mm thermal price labels, 40 × 30 mm small thermal labels and 100 × 50 mm shelf or box labels. You can also enter any size from 20 to 110 mm wide by 10 to 80 mm high, with adjustable margins.
You can use a USB scanner gun or the camera on a phone or tablet, to find products in stock, at the till and when adding frames and lenses to a dispensing order.
ZenOptix can generate a barcode for any product that does not already have one, with no manual typing.
Yes. Products can be bulk uploaded from a CSV file, with duplicate checks.
See how it fits your working day.
Bring your practice workflows to a personalised ZenOptix demo.